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The annual report has a column for non-ED funds used for grant purposes.
Gerry Cherry


Lawrence Klein <[log in to unmask]>
Sent by: US Department of Education Title III List Server <[log in to unmask]>

11/05/2004 10:52 AM
Please respond to US Department of Education Title III List Server

       
        To:        [log in to unmask]
        cc:        
        Subject:        Re: Matching Funds



Unless your award letter required a match, there is no reason to devote much effort to keeping track of your institution's contribution to the Title III effort.  Most grant applications mention match as a way of showing the institution's commitment to the objectives, and reports should indicate those contributions, but documenting same with great deal seems to me to be a waste of time and energy.

>>> [log in to unmask] 11/5/2004 8:19:55 AM >>>
We are documenting every hour.
Rick Jenkins
Director of Information Systems
Southeast Arkansas College
1900 Hazel Street
Pine Bluff, AR 71603
Phone: (870) 543-5964
Fax: (870) 543-5927
Email: [log in to unmask]

-----Original Message-----
From: US Department of Education Title III List Server [mailto:[log in to unmask]]On Behalf Of McLain, Cindy
Sent: Friday, November 05, 2004 10:00 AM
To: [log in to unmask]
Subject: Matching Funds






We are interested in knowing what other Title III programs are doing with their institutional match.  Do you keep track of the match separately as part of your general ledger transactions by having separate accounts?  Or do you look at your applicable expenditures in the general ledger and just do a straight percentage of the applicable expenditures according to your match percentage?



For example, our Director of Finance does help somewhat with the grant, perhaps 3% of his total time.  Do we have to document every item he has to do with the grant and code the 3% of his salary to a separate account?  Or can we just take 3% of his total salary and put that into the district match?



We haven't received a definite answer on which way is preferred by the DOE to track the match, and were wondering what other programs were implementing.



Also, at year-end, what will they want to see from the financial side of the program?  Copies of invoices, detail of the ledgers, copies of checks, drawdown documentation, etc.?



Cindy McLain

Title III Program Coordinator



Iowa Valley Community College District

3700 S. Center Street

Marshalltown, Iowa  50158

(641) 752-7106 ext. 389

(641) 752-8149, fax

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Cindy McLain

Title III Program Coordinator



Iowa Valley Community College District

3700 S. Center Street

Marshalltown, Iowa  50158

(641) 752-7106 ext. 389

(641) 752-8149, fax

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