Our external evaluator recommended we keep
a copy of the request that the business office sends for the drawdown in our
grant documentation.
From:
Sent: Thursday, December 16, 2004
1:34 PM
To:
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Subject: drawing down funds
First, thank you all for your information. It is
invaluable to me right now!
I apologize if my questions are very elementary, I'm just
trying to get this all started correctly and our Program Officer has been out
of her office since early Nov (just about when I started the job). We are
ready to draw down our monthly funds from the Federal website. I know
that our financial people know how to do that on their end, but what else do I
need to do? I sent a budget spreadsheet of what was
budgeted/encumbered/spent to our Program Officer. I included a narrative
because we budgeted and spent nearly $200,000 on server and software
upgrades and the computer company (JICS) had made some significant changes in
suggested products and costs. Happily we came out ahead dollarwise, but
since it was this type of change (no change in category or increase in dollars
for that category) I assume that to notify them with the spreadsheet and
narrative is all that I need to do.
Once again, thank you.
Deb
Deb Erikson
Title III Coordinator
(620) 365-5116 x213