Our external evaluator recommended we keep a copy of the request that the business office sends for the drawdown in our grant documentation.


From: US Department of Education Title III List Server [mailto:[log in to unmask]] On Behalf Of Deb Erikson
Sent: Thursday, December 16, 2004 1:34 PM
To: [log in to unmask]
Subject: drawing down funds


First, thank you all for your information.  It is invaluable to me right now!


I apologize if my questions are very elementary, I'm just trying to get this all started correctly and our Program Officer has been out of her office since early Nov (just about when I started the job).  We are ready to draw down our monthly funds from the Federal website.  I know that our financial people know how to do that on their end, but what else do I need to do?  I sent a budget spreadsheet of what was budgeted/encumbered/spent to our Program Officer.  I included a narrative because we budgeted and spent nearly $200,000 on server and software upgrades and the computer company (JICS) had made some significant changes in suggested products and costs.  Happily we came out ahead dollarwise, but since it was this type of change (no change in category or increase in dollars for that category) I assume that to notify them with the spreadsheet and narrative is all that I need to do. 


Once again, thank you.



Deb Erikson
Title III Coordinator
Allen County Community College
(620) 365-5116 x213