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SignWriting List
August 2, 2014

Hello Claudia, Fabrizio and Adam -

Please excuse this long message - but this is like having a conversation in our office - wish I could offer you all a cup of coffee, like Fabrizio has in his hands in his biography photo! 

http://www.signwriting.org/symposium/presentation0001.html#author

Thank you, Fabrizio, for your donation towards captioning. We appreciate it and I will send you a PDF acknowledgment of your donation shortly. We will use it towards captioning Presentation 33 …your presentation…and thank you for your presentation too ;-)

Maybe my acknowledgment of your donation can help you get a refund from your university...

And thank you, Claudia, for your good suggestions. This is a very good point that some presenters are from academic institutions that would understand the need for "conference fee refunding”…and such funding will help us continue…

Adam’s answer is also perfect, related to those who attend a conference but do not present - they “watch” the event…so “watching” and “presenting” are two different experiences…with Google Hangouts, the entire proceedings are videotaped…and the videos are free to watch on YouTube…and we do not have any control over that…but the presenters could possibly be asked to pay a fee if their academic institution can afford it…that would help us pay for the production of the Presentation Web Pages in support of the presenters, and also help us pay for the captioning and interpreting for each Presentation…all this would help the presenters do a better job and have an ongoing presence on the web.

Let me share with you some of the issues we faced -

Other conferences that take place in a physical location, where the conference has to pay for their use of facilities, and must also provide other services for the participants and must pay for use of the technical staff that is located at the physical location…such a conference must charge money or they could not hold the conference.

As you know, last year at this time, our non-profit organization, which is not affiliated with any other institution, considered holding such a conference here in La Jolla, California, and I contacted UCSD (University of California at San Diego) and other academic institutions close by, to see if we could arrange to use their facilities, and technically we could, but the costs and also the arrangements were so daunting, that we decided to try a Symposium online.

For our non-profit organization, providing the SW Symposium Online was an excellent choice, because Google Hangouts is completely free to use. We did not have to pay for the facilities. This could not have happened, however, without Adam and Steve’s technical knowhow - without their amazing support we could not have done it. So thank you very much, Adam and Steve, for making this possible.

One of the reasons we had 40 presentations…(so many more than expected)…is partly due to the free nature of the event. I know that many of our Brazilian presenters could not have flown to La Jolla, California to present, and we did not have the funds to pay their way, but we all could meet on Google Hangouts for free…so this changed the whole nature of the Symposium.

So I agree we could ask a fee from academics presenting - but nothing to do with the people who are watching - the watching has to be free because it is free on YouTube!

That is actually one of the features I love most about Google Hangouts, is that the entire proceedings are videotaped automatically and streamed live on YouTube…and Claudia and Fabrizio - your presentation 1 is getting a lot of views because you were the first to present - the number of viewers of the videos are going up - the Symposium videos have had over 1000 views - I realize that is not that much, from the big world’s perspective, but with captioning added and publicity to encourage new people to watch, it has a life of its own…and more and more viewers will watch over decades perhaps...

So I think any fees would have to be for the presenters only, not for the viewers…You are right, Adam, that that would not be possible nor would it be good to ask people on YouTube to pay to see the videos!

When we do another Call for Papers, for the next Symposium, we can explain that those who wish to submit a paper and presentation will need to pay a fee to pay for the captioning of their presentation, and for the interpreter for their presentation… If they cannot afford the fee, we will of course accept them anyway…and we will hope to get funding another way - 

So thanks to all three of you for the excellent advice -

Val ;-)

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On Aug 2, 2014, at 7:18 AM, Adam Frost <[log in to unmask]> wrote:

> How would we make sure that those who are to watch do go through at least some process for conference fees? We really have no way of knowing who exactly went to YouTube to watch the proceedings live because it is so open to the public, which is a good thing to be able to give access to many people. That was one of the reasons that Val, Steve, Nancy, and myself didn’t try to have a fee time around. If you know of a way that we could have a conference fee setup with the open nature of YouTube, by all means let us know. :-)
> 
> Adam

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On Aug 2, 2014, at 4:24 AM, Fabrizio Borgia <[log in to unmask]> wrote:

> Donated :) and, BTW, I totally agree with Claudia!


————————————————


> 
> On Aug 2, 2014, at 3:55 AM, Claudia S. Bianchini <[log in to unmask]> wrote:
> 
>> Hi Valerie,
>> I will soon donate but can I suggest one thing for next time?
>> I know that some of us do not have a academic affiliation, but for the ones who have it, it is quite easy for us to ask for a "conference fee refunding"
>> So maybe, for the next time, you can put a conference fee (like 100$ for official researchers, 50€ for students) and then say that you will offer the conference in case of special needs (so if someone don't have money he comes for free)... In this way we can make our university or institution pay for our presentation and you can use the money for the captions or whatever your association needs... this will be a plus in respect of the donations everyone can do with his own wallet.
>> :-)
>> Claudia
>> 
>> 
>> 
>> Claudia S. Bianchini, PhD
>> MCF Licence SDL-LSF, Univ. Poitiers
>> Laboratoire EA3816-FoReLL
>> [log in to unmask]
>> Université de Poitiers - UFR Lettres et Langues (Bât. A3)
>> 1 rue Raymond CANTEL - TSA 11102
>> 86073 POITIERS CEDEX 9
>> 
>> 
>> 2014-08-02 7:47 GMT+02:00 Valerie Sutton <[log in to unmask]>:
>> SignWriting List
>> August 1, 2014
>> 
>> Dear SignWriting List -
>> 
>> Our non-profit organization here in the US generally runs on a shoestring…in other words…very little money …we just manage from month to month and year to year and we are still here 40 years later!
>> 
>> So we plan to stay around another 40 years at least - so no worries ;-)
>> 
>> But at least for me, it is more fun to write sign language than to write grants - I am sure you all agree?
>> 
>> That does not mean I have not done my share of grant writing - I have. And we have hired grant writers before too…but generally we have survived on small donations from family, friends, and local small grants…
>> 
>> Well, maybe the SignWriting Symposium can help us raise funds. Because with more funding we can reach more people and do more cool projects! ;-)
>> 
>> Right now we need funding to pay for captioning 32 hours of video, and probably create some smaller videos from the larger ones - so that each presentation has its own individual video which will be placed on your Presentation web pages…
>> 
>> If you know of anyone interested in helping, please tell them about this web page:
>> 
>> Donate to SignWriting Symposium
>> http://www.signwriting.org/donate
>> 
>> I am still creating the materials to explain why the funding is needed, but I think anyone can figure out that 32 hours of video is a lot of video, and captioning it will take a team of people -
>> 
>> For those who have already created your transcripts of your own presentations - thank you! Your donation of time is much appreciated -
>> 
>> Val ;-)
>> 
>> ________________________________________________
>> 
>> 
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